January 2002 Monthly Report 64

MEMORANDUM

TO: Dale Irwin

FROM: Nancy Hall

RE: Monograph Acquisitions Monthly report January 2002

DATE: Feb 4, 2002

1. Saraya Elwin. During January, Saraya weeded 876 Scott S books and 102 Scott T books which were part of Brian Wilks weeding project of the science areas of Scott.

2. Copy Cataloguing. Along with cataloguing YBP books, copy cataloguers continue to catalogue a number of LC copy items from the cataloguing backlog. Monograph Acquisitions staff catalogued a total of 1408 items this month. The backlog is still increasing as we endeavor to do as much as we can with less staff. The copy cataloguing figure includes titles catalogued for Steacie as part of the shelf-ready project.

3. Workflow. We are pleased to have a replacement half-time for Rita Caracsoles position. This enables staff to concentrate their efforts on other duties while routine operations are maintained. As well staff are learning and incorporating Government Documents duties into their regular workflow.

4. Ordering. We are processing orders as they come into the department as quickly as possible. Large numbers of items are being ordered on-line through Gobi. Trucks of items are being received as well. The impact of the lower Canadian dollar is being felt somewhat. Funds are being closely monitored as we approach the latter half of the fiscal with particular attention to the approval plan.

5. Vendors. Peggy Warren and I had a second meeting with Maria Dranitsaris and Ann Bird of Coutts to discuss a French Canadian approval plan. Service from Renaud-Bray, our current vendor, is terrible and they are no longer meeting our needs in this area. Plans are progressing nicely for a French Canadian approval plan which will start as soon as details are finalized. Frost will also receive their profiled slips for French language materials so that they too may order more through Coutts than Renaud-Bray. Details have been finalized for a slip plan for British materials from Lindsay and Howe based on our YBP profile. Slips are expected to arrive in about 3 weeks. A 5% discount

was negotiated for these books. Discounts are normally not granted by European vendors.