July 2001 Monthly Report 115


TO: Dale Irwin

FROM: Nancy Hall

RE: Monograph Acquisitions Monthly report July 2001

DATE: Aug.2, 2001

1. Marsha Hall: During July, Marsha worked on a variety of projects. She weeded 202 Steacie titles, 395 Frost titles, 142 GV titles and 147 from storage. There were 433 items transferred to storage mainly from Frost. Marsha complete the Scott missing and lost lists from Circulation for a total of 870 items. She also corrected 655 commonly mis-spelled errors in Yorkline. Marsha is keeping up with the weeding as items arrive.

2. Copy Cataloguing. Along with cataloguing YBP books, copy cataloguers are also cataloguing a number of LC copy items from the cataloguing backlog. Monograph Acquisitions staff catalogued a total of 1185 items this month. Savka Marijan continues training in the cataloguing side of operations with her work being revised by Linda Gamble. The drop in cataloguing is mainly due to one less person cataloguing.

3. Shelf-ready project with YBP. This month the first books under the shelf-ready project with YBP arrived. There were initially some problems with placement of barcodes and date due slips in some items. These seem to have been ironed out rather quickly with the second shipment showing marked improvement. Also there was a problem with the files transferred along with the first shipment, which resulted in duplicate items being created for Scott and Steacie records. The barcode came in as a call number. After a conversation with Judy McQueen at YBP, we resolved the confusion and adjusted our specifications for the project. The ensuing files have been correct. Thanks to Doug Fenwick for his speedy adjustments to the YBP load program enabling us to have the barcodes and in process/location information displayed in the

correct Yorkline fields. There is a certain amount of duplication in the transfer of standing orders for Steacie from Academic Book Center to YBP. Hopefully, this will be kept to a minimum due to much consultation with all parties concerned. Detailed documentation on this project is being maintained to allow us as accurate an evaluation as possible at the end.

4. Ordering. Orders continue to trickle in despite the large numbers outstanding. On the up side, this has allowed monograph acquisitions staff to do more cataloguing. We are processing orders as they come into the department as quickly as possible.

5. Smartport. Heather Fraser and Nancy Hall have been working with staff in LCS to configure and test Smartport. Work is progressing nicely and documentation is being created and refined for training hopefully in August/September.