October 2001 Monthly Report


TO: Dale Irwin

FROM: Nancy Hall

RE: Monograph Acquisitions Monthly report October, 2001

DATE: Nov.1, 2001

1. Saraya Elwin. During October, Saraya worked on a further donation of new CIIA materials . Of these materials, 65 titles were added to Yorkline and 51 were sent to the National Library as they were duplicates. She also processed the following: 9 items Steacie missing, 30 items Steacie lost, 28 items Steacie weeding and 349 items Scott Q weeding.

2. Copy Cataloguing. Along with cataloguing YBP books, copy cataloguers continue to catalogue a number of LC copy items from the cataloguing backlog. Monograph Acquisitions staff catalogued a total of 1704 items this month . The backlog has increased again as we endeavor to do as much as we can with less staff. The copy cataloguing figure includes titles catalogued for Steacie as part of the shelf-ready project.

3. Workflow. The new workflow seems to be working well. Staff seem to be fitting in with all formats well as they learn the intricacies of each. Amy Chan will be trained on invoicing in November .

4. Ordering. Orders continue to trickle in despite the large numbers outstanding. We are processing orders as they come into the department as quickly as possible. Large numbers of items are being ordered on-line through Gobi as well as faxing or e-mailing orders when appropriate. This speeds up

receipts. Karen Cassel and I met with Bob Schatz, the North American representative for Everetts, a long established British firm. We are trying Everetts as a vendor for British materials.

5. Smartport. Linda Gamble, Linda Smith and Doug Adams continue testing Smartport and documentation in readiness for training departmental staff. There have been delays due to problems with Smartport in production. Documentation is almost ready. We plan to begin training in the next two weeks with staff in monograph acquisitions.