July 2003 Monthly Report 82


TO: Tom Scott

FROM: Nancy Hall

RE: Monograph Acquisitions Monthly report July 2003

DATE: Aug. 19, 2003

  1. Student: This month Saraya, Rita, Linda Gamble, Monika and Elma processed a variety of items. The following transfers were done 377 Scott Reference to storage, 429 Frost to storage and 845 BG to Scott Stacks .The following items were weeded from the collections 217 Frost, 653 Frost Gov Docs, 123 Scott (business), 11 Scott and 525 Steacie from storage..
  1. Copy Cataloguing. Shelf ready from YBP, RUSH and some backlog items were catalogued this month for a total of 2079. As well staff processed a total of 2724 items and placed 2034 orders. Thanks everyone for a job well done.
  1. Staff and training. We continue to be short staffed with a vacancy and vacations and the effects are evidenced by lower statistics. However, those remaining are doing an excellent job of keeping things moving as best they can. A session of training in Gobi 2 was held for subject specialists with a second session planned for early August. Feedback on the system has been positive overall and it greatly speeds up the ordering process for Monograph Acquisitions staff.
  1. Vendors: As a result of meetings at CLA/ALA, a new procedure for e-mailing our purchase orders to Aux Amateurs in France has been worked out. Hopefully this will solve the problem of our orders sporadically not reaching them. They in turn are answering claims and other queries in a timely fashion by e-mail. This should improve service for French language materials. Shelf-ready materials have started to arrive from YBP for Bronfman and we sorted out a few problems with new fund codes and sorting for Gobi 2 slips. Hard copy slips will continue to come for the fall to enable subject specialists to become comfortable with the on-line version. There were major problems with Coutts concerning the Canadian literature and French Canadian literature approval plans. These have been worked out I hope and material is starting to arrive.