December 2002 Monthly Report 60


To: Rob van der Bliek

From: Karen Cassel, Manager, Serials and Electronic Acquisitions

Re: Monthly report: December 2002

Date: Jan. 3, 2003


1.Electronic resources. With the help of Doug Fenwick, methodology has been put into place to add holdings statements in Yorkline for electronic journals. Holdings for JSTOR titles and for Project Muse titles have been completed. The CNSLP titles will be done next. In January I will need to work with Heather Fraser to develop procedures for including online holdings when new electronic journals are added to the catalogue. We now have 11,716 online journals.

2. Gifts. Hugh Anson-Cartwright came and evaluated the last 3 collections of books that were valued over $1000. All of the activity for handling donations for 2002 has been completed, including thankyou letters and requests for income tax receipts.

3. BG periodicals in storage. Approximately 450 titles of Business periodicals that were put into storage in 013 about 10 years ago are being returned to BG. Yorkline has been updated to reflect the correct location and holdings.

4. Theses. Binding staff have begun the process to send out theses to be bound by Lehmann. Prior to being sent out, there are several procedures that need to be completed first, as the theses had been stored in Archives. This includes barcoding the items and updating the location, item type and circulation status in Yorkline. The call numbers are being hand written on the items for the bindery. We expect to bind 1500 theses before the end of April, for an expenditure of $14,000.

5. Divine. We received the very bad news towards the end of the month that Divine has shut down their subscription agency. We had over 2000 subscriptions with Divine including all of our Canadian titles. We immediately took action to stop payment on our cheques and were successful with the US dollar cheques; however the Canadian cheques were cashed. We were fortunate to obtain an excel report from Divine regarding our Canadian orders and hope to be able to use it to determine which orders have been placed and paid and which ones require action. We were able to very quickly put together a package for Swets Blackwell and have sent them all of the non-Canadian orders, to be handled by the New Jersey office. We expect the next few months to be challenging and at times frustrating as the fallout from the demise of Divine makes itself evident, with expected lapses in service for both print and online access and other issues such as inability to easily claim missed issues from 2002.