April 2004 Monthly Report 24

MEMORANDUM

To: Tom Scott

From: Karen Cassel, Manager, Serials and Electronic Acquisitions

Re: Monthly report: April 2004

Date: April 30, 2004

________________________________________________________________________

1.Electronic Resources.

New additions:

-Mental Measurements Yearbook

-Paper of Record

-Literature Resource Center (Contemporary Literary Criticism, Contemporary Authors, Dictionary of Literary Biography)

-International Encyclopedia of the Social and Behavioral Sciences

-Oxford Reference Online

-Journal Citation Reports

-Choice Reviews Online

-Teatro Espanol del Siglo de Oro

-Alexander Street Press, 3 databases: Black Thought and Culture, North American Womens Letters and Diaries, and American Film Scripts

-JSTOR: added 7 new titles

All of the above databases were purchased very quickly at yearend, and we were successful in most cases to have the invoices in hand before the cutoff in FHRS, to have them paid out of the 2004 budget.

2. Yearend activities. This year we had an earlier cutoff because the Accounting Dept. shut down FHRS in preparation for an upgrade. This resulted in us doing our fiscal rollover a few days early. Preparation for the rollover began in March, with the set up of reports in Sirsi to roll over the vendors, funds and orders to the new fiscal, 2005, and purge the rolled over orders from fiscal 2004. We rolled over 4454 vendors, 159 funds and 2859 orders. There is always fallout from the rollover including the need to disencumber prepaid orders (orders paid last fiscal but not yet received, roll over and re-encumber the money in the process), and update orders with partial receipts (they rollover and show no receipts).

3. I had a visit with Scott Bartle from Proquest/Micromedia.

4. Student assistant in Serials. Our student assistant finished her winter term with us. We will manage over the summer without the additional assistance of a student in Serials and reassess the ongoing need for Sept. We have hired 2 new students for the summer projects.

5. Theses binding. We are approximately half way finished with the project to assign accession numbers and label the old theses. We underestimated the number to be done. We have completed 1100 so far.