Cataloger’s Desktop Guide

Cataloger's Desktop Guide

Created: 2003-04-16

Updated: 2003-05-02 Questions and comments to:


This document gives a brief description of how to use the manuals within Cataloger's Desktop.

  1. Summary.
  2. Terminology and navigation.
  3. Manuals included.
  4. Searching and browsing.
  5. Advanced features.
  6. Troubleshooting.
  7. Training resources.

1. Summary.

Cataloger's Desktop contains most of the manuals essential in cataloguing. Some of the most heavily used tools are the Anglo-American Cataloguing Rules, 2nd edition (AACR2), MARC coding manuals, and the CONSER serials cataloguing manuals. Cataloger's Desktop also includes many more specialized tools along with links to some useful cataloguing related Web sites.

Within the manuals there are links to related sections of other manuals. Cataloger's Desktop previously included the Library of Congress Classification Schedules and the Library of Congress Subject Headings, but these are now only available through Class Web. [The links in Cataloger's Desktop to the LCC and LCSH will be removed in later issues.] Cataloger's Desktop is updated quarterly. A complete listing of shortcut keys and other searching hints are available in the Cataloger's Desktop Quick Reference Card, which is available from Merle Steeves.

2. Terminology and navigation.

Infobase – any manual within Cataloger's Desktop.
Welcome screen – opening screen with links to various manuals and resources.

Click on the first link in the Welcome screen to go to an alphabetical list of links or sroll down using the sidebar.

Views. (Tabs at the bottom of the display window)

View tabs give different displays of Infobases.
Search – displays HitList and Document views together in a split window.
Browse – displays Contents and Document views together in split window.
Document – displays Infobase in normal viewing mode as a page.
Contents – displays a hierarchical index of the open Infobase.
HitList – displays a list of query results after a search.

Search tools. (Buttons on the left on the bottom tool bar)

Advanced Query (F2): (large binoculars)
Query Template 1 (Ctrl+1): (small binoculars with subscript 1)
Query Template 2 (Ctrl+2): (small binoculars with subscript 2)
Double arrows move through query results.

Navigation aids and GOTO button. (Three buttons located centrally on the top tool bar)

Arrows: moves between screens.
GOTO button (Ctrl+G): (green right-handed arrow) quick search form.

3. Manuals included. (Web links excluded from list)

  • Anglo-American Cataloguing Rules, 2nd edition (AACR2)
  • Archival Moving Image Materials
  • Archives, Personal Papers, and Manuscripts
  • BIBCO Participants' Manual
  • CONSER Cataloging Manual
  • CONSER Editing Guide
  • Descriptive Cataloging Manual – Public Sections
  • Descriptive Cataloging of Rare Books (DCRB)
  • Graphic Materials
  • LC Cutter Table
  • Library of Congress Filing Rules
  • Library of Congress Rule Interpretations (LCRI)
  • Map Cataloging Manual
  • MARC Formats (Includes Bibliographic, Authority, Holdings, code lists, etc.)
  • Music Cataloging Decisions
  • Music and Sound Recordings Online Manual
  • NACO Participants' Manual
  • Subject Cataloging Manuals (Includes LCSH Free Floating Subdivisions, Pattern Headings, etc.)
  • SACO Participants' Manual
  • Standard Citation Forms for Rare Book Cataloging
  • Thesaurus for Graphic Materials

4. Searching and browsing.


When looking for a general section of the AACR2 the best method is to use the Contents view and work into the manual. When you reach the desired level double click on the text to move to the Document view or click on the Document tab.

Advanced query:
If you are looking for a specific section in the manual the Advanced Query (F2) can be used. When using the advanced search try to use specific terms. (Searching "added entries" will be of little use as there are many hits. For this type of search it would be better to use the contents.)

Section Numbers:
If you know the section number within the AACR2 you are looking for the GOTO button (Ctrl+G) can be used.

Note: there are links within the AACR2 to related sections in the LCRIs, MARC Formats and other manuals.

MARC formats

Country and languge codes:

To find a country code open the USMARC code list for countries Infobase. Use the GOTO button (Ctrl+G) and input the country name. If you cannot locate the country code this way, try using the Query Template 1 (Ctrl+1) or the Advanced Query (F2). If you want to look up a code to see the corresponding country, use the Advanced Query (F2) and input the code. Search the USMARC code list for languages using the same process as for countries.

Bibliographic and authority data:

For bibliographic data open the MARC21 format for bibliographic data. When looking for a specific tag use the GOTO button (Ctrl+G) and input the desired tag number, e.g. 246. The Contents view may also be useful in this Infobase when you are not sure which tag number you are looking for. Use the same search method in the MARC21 format for authority data.

5. Advanced features.

Searching multiple Infobases simultaneously:

To search multiple Infobases simultaneously simply open the desired Infobases all at once. Use the Advanced Query or the Query Templates, input your search and click on the Apply To All button.
You will have to toggle between Infobases to see your search results by minimizing the Infobases and looking at them one at a time.

Searching individual sections of an Infobase:

In the contents view click on the box beside the section which you want to search.
Use one of the Query Templates or the Advanced Query and be sure to check the Checked branches box. (When your search is complete remember to take the check out of the Checked branches box)

6. Troubleshooting.

If you encounter any problems please contact Merle Steeves or Heather Fraser.

7. Training resources.

Cataloger's Desktop training resources from the Library of Congress and other institutions.