Metadata Policy: Cataloguing Levels

Policy Area: 

• Bibliographic metadata in Institutional and Network Zone 

Background/Rationale: 

• Alma has two types of cataloguing levels:  cataloguing levels for bibliographic records and cataloguing permission level for library staff. 
• Alma cataloguing levels defines the permission level to edit bibliographic records. This may prevent library staff without cataloguing expertise from editing certain types of bibliographic records. 
• This policy covers both types of cataloguing levels. 

Policy Statement: 

Cataloguing Policy for Bibliographic Records: 

• Assign the following cataloguing levels for the following types of bibliographic records 
  • 00. Brief records 
  • 50. Fully catalogued bibliographic records for regular permanent collection  
  • 90.  Special collections/Rare Materials 

Cataloguing Policy for Library Staff: 

• The following are the three levels for library staff 
  • 00.  Short term 
  • 50. Regular 
  • 90. Special 

• Assign the following cataloguing levels for the following positions 
  • Level 90:  Special (can edit bibliographic records at all cataloguing levels) 
    • Scholarly Resources Manager 
    • Metadata Librarians 
    • eResources Assistant 
    • Media Reservation/Cataloguing Assistant 
    • Application Support Specialist 
    • Head of Technical Services, Osgoode Law Library 
    • Cataloguing Assistant  
    • In-Process Assistant 
    • Order/Cataloguing Coordinator 
    • Archives/Cataloguing Assistant 
    • Cataloguing Assistant (Law) 

• Level 50: Regular (can edit bibliographic records in the regular permanent collection and brief records) 
  • • Content Licensing Librarian 
    • Order/Cataloguing Assistants 
    • Serials Assistant 
    • Invoice Assistant 
    • Content Discovery Librarian 
    • Circulation Coordinators 
    • Resource Sharing, Reserves and Digitization Supervisor 
    • Law librarians  

• Level 00:  Short Term (can create brief records and holdings) 
  • • All other library employees