{"id":19716,"date":"2022-02-09T12:35:47","date_gmt":"2022-02-09T17:35:47","guid":{"rendered":"https:\/\/www.library.yorku.ca\/web\/?page_id=19716"},"modified":"2026-01-30T14:48:22","modified_gmt":"2026-01-30T19:48:22","slug":"licensing-principles-policy","status":"publish","type":"page","link":"https:\/\/www.library.yorku.ca\/web\/collections\/licensing-principles-policy\/","title":{"rendered":"Licensing Principles"},"content":{"rendered":"\n<h2 class=\"wp-block-heading\">Purpose<\/h2>\n\n\n\n<p>Content licensing activities are guided by several principles that are designed to ensure alignment with our core mandate, namely, to build and curate robust collections that support curricular and research needs and to facilitate and advocate for fair access terms. These principles flow from the priorities expressed in both the <a href=\"https:\/\/www.yorku.ca\/uap2020-25\/\">York University Academic Plan<\/a> (Priority 2) and the <a href=\"https:\/\/www.library.yorku.ca\/web\/about-us\/library-assessment\/yul-strategic-plan-2021-2026\/\">York University Libraries Strategic Plan 2021-2026<\/a> (<em>Leading the way to accessible knowledge<\/em>) and reflect our departmental values: responsiveness, sustainability, curiosity, transparency and inclusivity.<\/p>\n\n\n\n<p>While these principles pertain specifically to the licensing of electronic content, they are informed by and intersect with our general <a href=\"https:\/\/www.library.yorku.ca\/web\/collections\/collection-development-guidelines\/\">collection development gudelines.<\/a><\/p>\n\n\n\n<h2 class=\"wp-block-heading\">Relevance<\/h2>\n\n\n\n<p>We license resources that support the current and anticipated teaching and research needs of the York University community. Relevance is determined through regular monitoring of new program and course offerings, suggestions for purchase, use patterns, and evaluation of peer institution holdings. In assessing relevance, we attempt to strike an appropriate balance between \u201cpoint of need\u201d materials and those which hold long term research value. We are also attentive to supporting research intensification on the campus.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">Equity of Access<\/h2>\n\n\n\n<p>We license resources that are for the benefit of all current students, faculty and staff at York University, along with in-person guests who are visiting any of our library locations. Normally, we do not license products that are only available to a subset of the campus or to individual users.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">Transparency<\/h2>\n\n\n\n<p>We license resources that have clear and transparent costs and terms of use. As per our <a href=\"https:\/\/www.library.yorku.ca\/web\/collections\/statement-of-principle-on-nondisclosure-clauses-in-licenses\/\" target=\"_blank\" rel=\"noreferrer noopener\">statement on non-disclosure agreements<\/a> we do not normally sign contracts that require nondisclosure of pricing or other information that does not constitute a trade secret. Additionally, we require that all contracts provide a clear breakdown of fees and renewal terms. We privilege content that can be purchased outright and owned in perpetuity over that which is leased and\/or incurs ongoing costs.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">Accessibility<\/h2>\n\n\n\n<p>We license resources that comply with applicable Canadian laws relating to accessibility and prioritize agreements that openly adopt technological means for adapting to evolving accessibility standards.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">Functional Requirements for Discovery<\/h2>\n\n\n\n<p>We license resources that meet our functional requirements for ensuring discoverability. We prioritize content that includes well-structured metadata for indexing in our discovery systems and that are interoperable with our existing systems.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">Open Access<\/h2>\n\n\n\n<p>We license resources that provide a sustainable path to open access. Increasingly, we are prioritizing license models that allow for immediate or barrier-free access to all content or that are transitioning from subscription to fully open access while still offering fair and sustainable pricing.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">Diversity &amp; Inclusion \/ Social Responsibility<\/h2>\n\n\n\n<p>We license resources from third parties who can demonstrate alignment with our commitment to Equity, Diversity, and Inclusion (EDI). As we work to integrate EDI principles into our selection and licensing workflows, we are increasingly prioritizing vendors who can demonstrate positive change and social responsibility in their own business models and practices.<\/p>\n\n\n\n<p><strong>Contact:<\/strong><\/p>\n\n\n\n<div class=\"wp-block-group card-body\">\n<div class=\"wp-block-group__inner-container is-layout-flow wp-block-group-is-layout-flow\">\n<p><strong>Teresa Lee<br><\/strong>Associate Dean, Teaching &amp; Learning<br>T: (416)736-2100 x 40074<br><a href=\"mailto:sheril@yorku.ca\">sheril@yorku.ca<\/a><\/p>\n<\/div>\n<\/div>\n\n\n\n<p>Adopted: February 2022<\/p>\n","protected":false},"excerpt":{"rendered":"<p>Purpose Content licensing activities are guided by several principles that are designed to ensure alignment with our core mandate, namely, to build and curate robust collections that support curricular and research needs and to facilitate and advocate for fair access terms. These principles flow from the priorities expressed in both the York University Academic Plan [&hellip;]<\/p>\n","protected":false},"author":44,"featured_media":0,"parent":10599,"menu_order":2,"comment_status":"closed","ping_status":"closed","template":"","meta":{"_uag_custom_page_level_css":"","footnotes":""},"class_list":["post-19716","page","type-page","status-publish","hentry"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v27.6 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>Licensing Principles - York University Libraries<\/title>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/www.library.yorku.ca\/web\/collections\/licensing-principles-policy\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Licensing Principles - York University Libraries\" \/>\n<meta property=\"og:description\" content=\"Purpose Content licensing activities are guided by several principles that are designed to ensure alignment with our core mandate, namely, to build and curate robust collections that support curricular and research needs and to facilitate and advocate for fair access terms. 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