Pre-print and Post-print
- If the deposit of both pre-prints and post-prints are allowed by your publisher, it is recommended to deposit the post-print only, as this manuscript includes the comments of your peer-reviewers. In the case where only pre-prints may be deposited, it is recommended to deposit the pre-print.
- Pre-print: A pre-print is your original manuscript as submitted to the publisher prior to any changes being made as a result of the peer-review process.
- Post-print:A post-print is your edited manuscript with peer-review comments integrated. It can refer to either your final version of your manuscript as accepted by the publisher, or the final copyedited and formatted version of your manuscript.
Restrictions
Be careful to note restrictions, if any. Restrictions usually refer to an embargo period that can range from 3 months to several years.
If you are looking up your journal by publisher on the Sherpa/Romeo website, and restrictions are mentioned but are not clearly defined, you will need to look up the policy of your journal separately.
Conditions
The following is a glossary of selected conditions that may be encountered when browsing Sherpa/Romeo.
- On authors personal or departmental web page or institutional repository or PubMed Central
- This statement allows the author to choose only one location from the three listed above to deposit their work.
- On author website, employers website/repository and on free public servers in subject area
- The author may deposit their article in all the above-mentioned places if desired.
- On author or institutional or subject-based server OR
- On authors personal or authors institutions website or server OR
- Server must be non-commercial
- All three of these statements approve authors to deposit in their own institutional repository.
- Eligible UK authors may deposit in The Depot
- If your institution does not yet have a repository, then if you work for an academic institution in the UK, there is now a service called "the Depot" where you can deposit research articles on an open access basis. In time, as more institutions establish their own repositories, material will be transferred from the Depot to the appropriate institutional repository. This will be done automatically and access will be maintained at all times. http://www.sherpa.ac.uk/guidance/authors.html#whichrepos
- Publisher version cannot be used OR
- Publisher's version/PDF cannot be used
- One must locate their final manuscript as submitted to the publisher, or re-format the final publisher version in a way that it is no longer identifiable as the publisher version.
- Publishers version/PDF may be used on authors personal or departmental web page any time after publication
- This statement alone does not allow the author to deposit in an institutional or interdisciplinary repository.
- Publishers version/PDF may be used in an institutional repository or PubMed Central after 12 month embargo
- Authors must wait 12 months to deposit in PubMed or an institutional repository, but they are free to use the publisher's final version of the article.
- Pre-print to record acceptance for publication OR
- Authors version may be deposited immediately on acceptance
- There is an important distinction here. Only after an article has been accepted for publication may the author self-archive their pre-print.
- Articles in some journals can be made Open Access on payment of additional charge
- Note that this option may only be negotiable with the publisher prior to publication of the article.
- If funding agency rules apply, authors may post articles in PubMed Central 12 months after publication or use Cambridge Open Option
- Certain funding agencies, such as CIHR and NIH, have mandated that authors make their articles publically available after a set embargo period. In this statement, the publisher is explicit about allowing authors to meet the requirements of these funding agencies.
- NIH Authors articles will be submitted to PMC after 12 months.
- This statement informs authors that if their article has been identified as funded by the NIH, that an automatic deposit by the publisher into PMC will occur after 12 months.
- Permission (not to be unreasonably withheld) needs to be sought if the author is at a different institution to when the article was originally published.
- This is an important note. This publisher has potentially added an extra hurdle in the repository deposit process. If an author has switched institutions post publication, the publisher requires that special permission be sought to deposit in the repository affiliated with the author's new institution.
- Publisher copyright and source must be acknowledged with set statement ("The definitive version is available at www.blackwell-synergy.com") OR
- Must link to publisher version with set statement [The definitive version is available at www3.interscience.wiley.com]
- If a phrase of the above nature is encountered in the publisher policy you are examining, please enter it in the "Publisher Required Phrase" field when depositing in YorkSpace. If the publisher requires no phrase, this field in YorkSpace should be ignored.
- Publisher copyright and source must be acknowledged OR
- Published source must be acknowledged
- As these conditions are subject to interpretation, it is recommended that you ensure that you include some basic journal and publisher citation information when describing your article. A link to the publisher website is also recommended.
- Must link to publisher version
- This condition asks you to locate the article on the official journal website and to add it to your article description in YorkSpace. Do not use library EZ proxy links.
- Must link to journal home page or articles' DOI
- The publisher is asking the author to locate and post a link to either the web page for the journal or to the Digital Object Identifier for the article. (The DOI is usually available on the journal website where the article is described.)