Booking and Loan Policy

Space booking and onsite studio use

  • Workstation spaces and studios are open to most York University community members, with preference given to those working with digital media. Our spaces may occasionally be reserved for use by specific courses or projects, affecting their availability. Faculty members wishing to reserve our spaces for group or class use should contact us to make arrangements.
  • All bookings are mediated by our staff, and are "pending" until approved. We will do our best to respond to all requests quickly!
  • All campus COVID-19 health & safety measures apply in our spaces.
  • As per the York University Libraries Food and Drink Policy, no food or drink is permitted in lab or studio spaces, except for drinking water. Water must be kept in closed containers, such as bottles
  • Users of our spaces must adhere to our Safer Spaces policy at all times. Anyone who violates this policy may be sanctioned, expelled, or banned from our spaces
  • Before using any of our studio spaces for the first time (audio recording room, flexible studio or VR rooms), you must have an orientation session from a Media Creation Lab staff member
  • If you are unsure how to use equipment or tools while in our spaces, don't hesitate to ask for help. Beginners and tinkerers are always welcome here!

Equipment Loans

  • Equipment loans are open to most York University community members with an active YU-Card.
  • Ensure that all equipment kits are complete and in working order before leaving the Library
  • Equipment will not be "checked in" on return unless kits are complete, because an incomplete kit cannot be loaned to anyone else. There are no exceptions to this rule. Make sure to keep track of small accessories like memory cards and power adapters!
  • Use the equipment at your own risk. The Library takes no responsibility for student work or materials damaged due to faulty equipment
  • Ensure you have sufficient training and knowledge to correctly operate the equipment borrowed – we have how-to resources available for our equipment, and additional resources for software and tools!
  • Use the equipment carefully and to minimize wear and tear
  • Notify a Media Creation Lab staff member immediately if the equipment is not working properly
  • Ensure that all equipment is returned on time and to pay any assessed late fees, if required. Late fees are charged at $5/day.
  • If equipment is damaged or stolen under the care of a borrower, this person is financially responsible for the full replacement cost. The York University Libraries digital scholarship team oversees assessing the repair or replacement cost and should be contacted at
  • Occasionally, equipment may be reserved for use for specific courses or projects. Faculty members wishing to offer priority access to equipment for courses or projects should contact us to make arrangements.

Access restrictions

York students, faculty and staff affiliated with the following units do not have access to Media Creation Lab services:

  • Osgoode Law School
  • School of Continuing Studies (SCS)
  • York University English Language Institute (YUELI)