Placing Items on Reserve

What are the York University Library Reserves Collections?

The policy and practice outlined below relate directly to Scott, Steacie, Bronfman and Frost Libraries. The Osgoode Law Library has its own policy and practice.

The reserves collection in each library is comprised of course reserves and highdemand titles. In both circumstances, the goal of placing an item in the collection is the same: ensuring the greatest possible access to a title that a faculty member or a member of library staff deem essential to a specific course or to a research topic. Course reserves are collections of course-related resources selected by instructors to be set aside from general circulation for student use. High-demand titles are those that librarians or library staff place on reserve after heavy circulation activity is observed. Heavy activity may be indicated by numerous holds placed on a single copy of a title or a title’s multiple copies being checked out during peak periods in the academic term. In some cases, library staff may place titles they anticipate will have heavy demand, for example, a title on multiple course reading lists or a required text, before an academic term begins.

To ensure equitable access to material, reserve items are loaned for shorter periods than general circulation items. Instructors and library staff have the option of making items available for loan period of 24- hours. 

Items available on course reserve can be searched in Omni and can be searched by course code or professors’ last name. Students can find high-demand titles in Omni and request them at the reserve desk of the library indicated.


What can I place on course reserve?

  • Items in the Libraries’ physical collections (e.g. books, audio/visual materials  and journal volumes, or maps when an electronic version is not available as an eResource)
  • Course packs that are an original bound copy, supplied by the course instructor
  • Materials for which the instructor holds copyright (e.g. lecture notes)
  • Photocopies of course readings can be placed on reserve by submitting the reserve submission form with your request. You are responsible for ensuring that your copying adheres to the conditions in York’s Fair Dealing Guidelines. For more information on copying practices at York please consult Copyright and You.
  • Personal copies of books or other items can be placed on reserve by submitting the York Library Reserve Submission Form with your request.

What can library staff place on reserve as a high-demand item?

  • Items in the Libraries’ physical collections (e.g. books, audio/visual materials and journal volumes, or maps when an electronic version is not available as an eResource)

How do I make items available for course reserve?

Each of the York University Libraries has a reserve section.

To request items to be placed on course reserves please go to and fill out a request.  To learn more about the new reserve request system please go to YULRS Reserves  Faculty Guide.

Scott Library: social sciences, humanities, fine arts, education, environmental studies, disaster emergency management

Peter F. Bronfman Library: business, administrative studies, HRM

Bibliotheque Frost Library: Glendon College courses

Map Library: maps and cartographic materials for all courses

Sound and Moving Image Library: Audio/visual materials, scores and accompanying reading material

Steacie Science & Engineering Library: science, engineering and health

Submission deadlines and reserve removal dates

Please submit requests as soon as possible. Requests received within three weeks of the start date will be processed in sequence but may be subject to significant delays due to volume and processing time.

Fall Semester August 15th Fall Semester February 15
Winter Semester December 15th Winter Semester May 15
Summer Session April 15th Summer Session October 15

What if York University Libraries does not own the item I would like put on reserve?

If York University does not own the item you wish to place on reserve a personal copy of any commercially produced item can be used. Personal copies of any material along with completed forms must be delivered in person and will be returned unless they are donated to our library collection.

We will also attempt to purchase books needed for course reserve.  Please do note we do not generally purchase textbooks for course reserve; however, we do accept them on a loan basis to be placed on reserve for the duration of your course. Once completed the textbook will be returned.

Note re e-journal content: Links to eResources, such as journal articles, licensed by the Libraries can be included in Moodle. For information on how to create stable web links for e-journals (and other Libraries licensed material), please see these instructions.